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POSITION SUMMARY

The Office Coordinator and Community Liaison reports to the Executive Director and performs a wide range of functions to support the Foundation’s mission, with a strong emphasis on historic preservation. This position oversees daily office operations, drives strategic fundraising efforts through impactful events, manages the membership program, solicits grants, and engages donors. The Office Coordinator and Community Liaison plays a key role in organizing tours of significant historic locations, planning and facilitating hands-on preservation workshops and events, and creating opportunities for community involvement in preservation projects. Additionally, the Office Coordinator and Community Liaison represents the Foundation at outreach events, develops communications across digital and print media, and leads initiatives to strengthen community connections while advocating for the protection and appreciation of cultural and historical resources.

RESPONSIBILITIES

Development and Fundraising

• Ensure fundraising goals are met by working with the Executive Director and Development Committee to develop strategies to achieve annual development goals.

• Develop creative fundraising campaigns and events centered around historic preservation, including private tours of historic properties and walking tours of downtown.

• Advocate for the protection of cultural and historical resources by identifying and cultivating major individual donor prospects and developing corporate support.

• Research and write grants; perform grant reporting.

• Manage and expand the membership program.

• Write thank-you notes to donors; handle prospect communication and follow-up.

Office Management

• Oversee daily office operations (e.g., managing office supplies inventory, filing, answering phone calls).

• Prepare and make bank deposits; assist with budget tracking, expense reports, and invoice processing.

• Support administrative tasks including scheduling meetings, preparing reports, and creating forms related to programs, events, and collaborations with other organizations.

• Compile biweekly staff meeting notes for distribution to staff and board.

• Assist with board meetings and other internal events, including preparing materials and coordinating logistics.

Outreach & Community Engagement

• Promote HSFF’s mission in the community; serve as a liaison to connect community members with ongoing preservation initiatives.

• Cover welcome center duties as needed when the Gallery and Shop Manager or volunteers are unavailable.

• Plan and facilitate tours, events, and hands-on preservation workshops in coordination with the Education Manager and Research Historian and Preservation Projects and Programs Manager.

• Manage ticket sales/registrations for tours/events; send confirmations; respond to questions; create invoices associated with tours/events.

• Recruit, train, and supervise volunteers for outreach programs or events.

• Collect data on community needs; evaluate the effectiveness of outreach efforts to inform future strategies.

• Manage and update the Squarespace website, social media, and blog; create content including press releases, biweekly emails, biannual newsletters, and design marketing and communication materials such as newsletters, ads, programs, brochures, and invitations for events and general communications.

Supervisory Duties

• Supervise volunteers during events or special projects as directed by the Executive Director.
  
  

QUALIFICATIONS

Educational Requirements

• Bachelor's degree or combination of education and related experience.

• Preferred majors: museum studies, history, architecture, business administration, communications, or nonprofit management.

Experience

• Minimum one year in an office or nonprofit role.

• Prior hands-on preservation experience is a plus (not required).

Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Gmail).

• Familiarity with Squarespace, Canva, and social media platforms.

• Familiarity with donor software (Bloomerang preferred).

• Proficient with computers and skilled at troubleshooting technology.

• Comfortable setting up and operating A/V equipment.

Soft Skills

• Strong organizational skills with attention to detail.

• Ability to manage multiple responsibilities simultaneously.

• Excellent interpersonal communication skills for engaging with diverse audiences and stakeholders.

• Ability to work well as a team while maintaining autonomy and management of job-related tasks.

Physical Requirements

• Ability to lift and/or move objects weighing up to 30lbs regularly.

• Occasionally lift and/or move objects weighing up to 50lbs.
  

APPLY

Please inquire by email with a letter of interest/cover letter and resumé to: info@historicsantafe.org. All documents should be submitted in PDF format. This position is open until filled.

The Office Coordinator and Community Liaison position is full-time, with benefits including holidays, vacation, sick time, an employee health reimbursement plan, and a 401k plan matched by the Foundation. The Historic Santa Fe Foundation is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.